You can work with files and folders in the same way as you do in the Explorer windows (in Windows) or Finder windows (in OS X). You can copy, paste, move, delete and create folders. You can also drag n’ drop files into the sync folder. If you are logged in, both in iCoordinator Desktop and through the web browser, you can see the files there too if you reload the web browser window.
If you open an *.xlsx Excel-file, the file will be automatically locked until you have finished editing. Other users will see a message when they try to open the file, which tells who is editing the file. They have to wait until the user is done, or save the file with another name. Also, they can see a red cross on the icon for iCoordinator Desktop, and a lock icon in the web browser.
NOTE: In some cases, you can get a message from iCoordinator Desktop saying that you got a synchronization issue you must solve. You need to right click on the icon down in Windows Taskbar and choose “Manage sync issues”. Now a window will open where you can choose what issue you want to manage. Mark the line and click on “Manage”, choose in the dialog window where the right location is for a file/folder, or what the right name for the file/folder is. Answer the question to decide what is right. If you know that you have done the change click “Local”, otherwise click “Server”. Another tip is to check with a colleague, or the Administrator for the workspace what the right choice is.
If you are a member of several portals you will see them also in your synced folder. You can click your way into the subfolders to access your files for every portal and workspace.
NOTE: You can choose what you want to synchronize by using the function Desktop sync on/off. You find it if you log in through your web browser and browse to the document area. Then you can toggle on/off for folders and files and choose if the data will be synchronized or not. Remember that it could take a while for the files and folders to disappear or show up. Also the default setting for sync is on from the start.