Secure storage and easy sharing of documents for organizations, companies and projects

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iCoordinator ™ is a cloud-based solution for secure storage and easy sharing of documents for organizations, companies and projects that meet different users' requirements for collaboration and mobile access with the possibility of powerful access control, document viewing and subscription to changes.

Portal and Workspaces

 With the unique concept of Portal and Workspaces iCoordinator™ offers organizations, businesses and projects to have cloud-based secure portals to store all their business data. Within the portal, the storage areas are further divided into workspaces followed by folders and files with own access rights. A workspace can be represented by a department in the organization, an area for a customer, a place for suppliers or a group within the department.

User & group level permissions

With the provision to have portal and workspace groups, users can collaborate with different groups within the portal or workspace in an easy way.

Access permissions for users can be easily configured for a workspace and read, edit permissions can be granted to a particular user or a group for a folder and down to the file level. This makes the collaboration between the different user groups within the organizations, businesses and projects easy and secure.

Online file viewer

With support for viewing several hundred types of files, arranged in a familiar structure for easy navigation and access possibility from different devices, organizations, businesses and projects can create, store, share and collaborate on files in a secure way.


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iCoordinator™ Web Extension

Mobile apps


Organize and manage your files effectively with labels and Smart folders.


Having the ability to add labels to files and folders and generate different file listing views through Smart folders, iCoordinator™ allow users to easily categorize and organize files.

Smart folders

As the Smart folders acts as the virtual folder and with the right labelling, files can be routed and organized automatically to a designated folder. For example, by using a simple label of “Reviewed”, all the reviewed files can be automatically generated within the Smart folder with that label criteria. This enables to have easy workflows where documents that are associated with particular labels can be automatically routed and presented to the users in Smart folders.

Upload files over email

In order to make the file management easier iCoordinator™ allows users to add files to a particular workspace or a folder on the portal by sending over email. The unique and highly secure email links specific to a user and the folder can be obtained from the iCoordinator™ web interface.

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Effective Collaboration

iCoordinator™ enables effective collaboration between the internal as well as external users.

One of the key aspects of iCoordinator™ is to enable effective collaboration between the internal as well as external users.

Users can easily upload files, organize them into folders, share link of the files to other users. With file level read & edit permission settings, only the permitted users will have the possibility to read or edit the files. 


Share file as a link & ink access level

Users can quickly share a link with the external users who are not a member of the portal. Provision to make the link access level to anyone with the link, portal members or only to the author, gives further control on what is shared and who can see the shared file. 

Invitation only access

Access to a portal is strictly restricted via invitation. With different level of permission for read and edit on a user as well as group level, organizations, businesses and projects can ensure that individual users and groups only see what they are allowed to.

Mobile File Sharing Access

The availability of files on the Mobile devices provide users access to the files any time and the possibility to share them while they are travelling or on the field allowing them to collaborate with others any time. 


iCoordinator™ enables organizations, businesses and projects to take control of their content.

iCoordinator™ enables organizations, businesses and projects to take control of their content in many ways.  Granular level permission makes sure that only the relevant users see what they need to see. 

Audit trails of file events and permission changes

The audit trails of the file events and permission changes ensure that the administrators can verify the folders and files that are added and modified on the portal and any of the permission changes. As far as the individual user is concerned, the files can be locked preventing from any further changes.  

Automatic version control

The automatic version control ensures that the user is working on the latest version of the file, but never lose an earlier version if the user needs to go back.

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iCoordinator™ is built specifically addressing the file management needs of organizations, businesses and projects.

iCoordinator™ is developed based on the increasing need from organizations, businesses and projects to support enterprise level of permission control, meta data possibilities in organising files with labels and smart folders and emailing of attachments directly to folders within the EFSS solution area.

iCoordinator™ allows organizations, businesses and projects to take  control over sensitive business data while meeting secure storage, easy accessibility and collaboration needs of users.


iCoordinator™ is available in a number of editions that have been developed to suit different needs that exist within our target groups, which are organizations, companies and projects.
These editions are:

iCoordinator™ Association - gives your association the opportunity to facilitate democracy, commitment, community and inclusion within the association at a low monthly cost.

iCoordinator™ Project - when the project needs a neutral place where participating companies and organizations can share documents independently of the internal systems of each participant.

iCoordinator™ Customer portal - provides the opportunity to share documents with all the company's customers and suppliers at a fixed, low and calculable cost.

iCoordinator™ Small business - for the small company looking for a European competitive alternative to Microsoft, Google and Dropbox for your web-based document storage.

iCoordinator™ Enterprise - is the edition that is aimed at those who are looking for that little extra, both in terms of functionality and access to service and support.

iCoordinator™ OEM - is an edition aimed at cloud providers of other IT services and who want to use selected parts of iCoordinator's clients as part of their own service under their own brand.

Read more about the different editions here.

External user connector

The enterprise editions can be further adapted to specific needs by including a so-called "External user connector", which makes it possible to invite an unlimited number of external users outside the own organization at a fixed cost.

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